ERPNext Inventory Setup with Stock Controls

A reference ERPNext solution architecture designed to enforce real-time stock control, prevent inventory leakage, and deliver complete traceability across warehouses – built for growing, inventory-driven businesses.

Talk to an ERPNext Expert

  • Manufacturing, Retail, Trading & Distribution

  • ERP Next

  • Digital Transformation

  • Completed

The Challenge

Business Challenges Addressed

Businesses managing inventory without a structured ERP stock control system typically face these critical issues

inventory
Inaccurate Stock Levels

Physical stock not matching system data due to manual entries and delayed updates.

swap_horiz
Stock Movement

Stock transfers and consumption happening without proper authorization or tracking.

warehouse
Poor Warehouse Visibility

Lack of real-time visibility into warehouse-wise stock availability and location.

price_change
Incorrect Stock Valuation

Inventory value inconsistencies affecting cost calculation and financial reporting.

find_replace
No Traceability

Inability to trace batch-wise, serial-wise, or movement-wise stock history.

report_problem
Delayed Decision-Making

Inventory reports generated manually, leading to outdated and unreliable insights.

The Solution

Solution Architecture Overview

WRP Solution implemented a controlled ERPNext inventory framework based on these core principles

visibility
Real-Time Inventory Updates
Automatic stock updates on every transaction without manual intervention.
rule_folder
Stock Control & Governance
Defined permissions and validation rules for every type of stock movement.
track_changes
Full End-to-End Process Traceability
Batch, serial, and movement-level tracking across the inventory lifecycle.
assessment
Valuation & Reporting Accuracy
Consistent stock valuation methods aligned with accounting and compliance needs.

Implementation

Modules Implemented

Deployment of ERPNext inventory and stock control modules ensuring accuracy, traceability, and operational discipline.

Inventory Core Setup

shopping_cart Item Master Configuration

assignment Warehouse Hierarchy Design

local_shipping Stock Valuation Methods

receipt_long Reorder Level Rules

payment Stock Entry Governance

Stock Movement & Control

account_balance Material Receipt & Issue Automation

notifications Stock Transfer Management

gavel Batch & Serial Number Tracking

assignment_turned_in Stock Reconciliation Process

article Negative Stock Prevention

Inventory Reporting & Visibility

inventory Real-Time Stock Dashboard

visibility Stock Ledger Automation

bookmarks Aging & Slow-Moving Stock Analysis

link Valuation Reports

notification_important Consumption Trend Reports

Results

Key Benefits Delivered

Streamlined sales-to-invoice workflow with measurable operational improvements:

  • Accurate real-time inventory visibility
  • Elimination of stock mismatches and manual corrections
  • Improved warehouse accountability
  • Better procurement and production planning
  • Audit-ready inventory records
  • Faster inventory decision-making
  • Reduced stock leakage and loss

99%

Inventory accuracy across warehouses

100%

Traceability of stock movements

Real-Time

Stock visibility and valuation updates

Zero Tolerance

Negative stock transactions enforced

Visibility

Reports & Business Intelligence

Comprehensive inventory intelligence enabling operational control, cost optimization, and planning accuracy.

list_alt

Stock Ledger & History

warehouse

Warehouse-Wise Stock Balance

schedule

Stock Aging & Non-Moving

monetization_on

Inventory Valuation Report

warning

Reorder & Stock Shortage Alerts

Explore Our Related Projects

See how we have helped businesses streamline operations, improve visibility, and achieve measurable outcomes through tailored ERP and technology solutions.
Digital Transformation
End-to-End ERPNext Setup for Sales, Purchase, and Inventory
Designed a comprehensive ERPNext core implementation to demonstrate how Sales, Purchase, and Inventory operations can be unified into a single, automated ERP system.
50%
Operational Efficiency
100%
Inventory Accuracy
Real-time
Stock Visibility
Cloud ServicesDigital Transformation
Implementing ERPNext Accounting with GST Compliance
Implemented a GST-compliant ERPNext accounting setup to automate financial operations, accurate tax calculation & provide audit-ready records for Indian SMEs.
70%
Manual GST calculation
100%
GST Compliant
Real-time
Financial Visibility
AI & AutomationProduct Development
Klaynice – The Couples App for Stronger, Happier Relationships
Designed the backend, AI logic, and subscription system for a couples app enabling daily mood check-ins, AI-powered activities, and partner engagement.
65%
Paid Engagement
100%
Controlled AI Usage
Real-Time
Partner Interaction
Load More
Explore Our Case Studies
I really like the quality of work provided by WRP Solution. They always meet the deadlines and the end product is always better than I expected
Micah Otis

Product Owner