ERPNext Inventory Setup with Stock Controls

A reference ERPNext solution architecture designed to enforce real-time stock control, prevent inventory leakage, and deliver complete traceability across warehouses – built for growing, inventory-driven businesses.

  • Manufacturing, Retail, Trading & Distribution

  • ERP Next

  • Digital Transformation

  • Completed

The Challenge

Business Challenges Addressed

Businesses managing inventory without a structured ERP stock control system typically face these critical issues

inventory
Inaccurate Stock Levels

Physical stock not matching system data due to manual entries and delayed updates.

swap_horiz
Stock Movement

Stock transfers and consumption happening without proper authorization or tracking.

warehouse
Poor Warehouse Visibility

Lack of real-time visibility into warehouse-wise stock availability and location.

price_change
Incorrect Stock Valuation

Inventory value inconsistencies affecting cost calculation and financial reporting.

find_replace
No Traceability

Inability to trace batch-wise, serial-wise, or movement-wise stock history.

report_problem
Delayed Decision-Making

Inventory reports generated manually, leading to outdated and unreliable insights.

The Solution

Solution Architecture Overview

WRP Solution implemented a controlled ERPNext inventory framework based on these core principles

Implementation

Modules Implemented

Deployment of ERPNext inventory and stock control modules ensuring accuracy, traceability, and operational discipline.

Inventory Core Setup

shopping_cart Item Master Configuration

assignment Warehouse Hierarchy Design

local_shipping Stock Valuation Methods

receipt_long Reorder Level Rules

payment Stock Entry Governance

Stock Movement & Control

account_balance Material Receipt & Issue Automation

notifications Stock Transfer Management

gavel Batch & Serial Number Tracking

assignment_turned_in Stock Reconciliation Process

article Negative Stock Prevention

Inventory Reporting & Visibility

inventory Real-Time Stock Dashboard

visibility Stock Ledger Automation

bookmarks Aging & Slow-Moving Stock Analysis

link Valuation Reports

notification_important Consumption Trend Reports

Results

Key Benefits Delivered

Streamlined sales-to-invoice workflow with measurable operational improvements:

  • Accurate real-time inventory visibility
  • Elimination of stock mismatches and manual corrections
  • Improved warehouse accountability
  • Better procurement and production planning
  • Audit-ready inventory records
  • Faster inventory decision-making
  • Reduced stock leakage and loss

99%

Inventory accuracy across warehouses

100%

Traceability of stock movements

Real-Time

Stock visibility and valuation updates

Zero Tolerance

Negative stock transactions enforced

Visibility

Reports & Business Intelligence

Comprehensive inventory intelligence enabling operational control, cost optimization, and planning accuracy.

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